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Mega Rally Packet 2008
United States Pony Clubs Great Lakes Region Mega Rally June 28 & 29 (Show Jumping) June 30 & July 1st (Dressage), 2008
The Great Lakes Region, Huron Valley, and Rose Lake Clubs cordially invite you to attend the 2008 Great Lakes Region Mega Rally. It will be held at the Nancy G Held Equestrian Center in Albion, Michigan. This packet contains the entry forms and information pertaining to this Rally.
Please read the enclosed information carefully and make copies for all that will be attending. If you haveany questions, please contact the Organizers, Jennifer Merrick-Brooks by telephone (810) 227-6914 (answering machine on this line) or e-mail
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(best contact method) for SJ. And - Sue Machin (734) 668-7512 until 9 pm only Please. Or Email at any time
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for Dressage Secretary(for all of Mega) Sue Machin (734) 668-7512 until 9 pm only Please. Or Email at any time
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Thank you, we look forward to seeing you at the rally!
Entries must be postmarked by June 6th and mailed to
Great Lakes Mega Rally
Sue Machin
6187 Hellner Rd
Ann Arbor, MI 48105 MAKE CLUB CHECKS PAYABLE TO “HVPC – SJ Rally” or “HVPC -Dressage Rally” Entries incomplete or postmarked after the closing date will incur a $20 fee per team member. No exceptions. Great Lakes Region 2008 Mega Rally GREAT LAKES REGION MEGA RALLY Fees: $100.00 per rider, per rally or if same horse and rider combination enter both rallies, $180 total. $45.00 per stable manager, per rally or $75 if same clubber does both rallies. Stabling for Show Jumping from 6 pm Friday to end of Rally on Sunday Stabling for Dressage Rally from 6pm Sunday to end of Rally on Tuesday (Meals are not included in the fee). Initial bedding for SJ, Bring your own bedding for Dressage. Stalls are dirt floors. **Rally Packets will be available Friday evening. **A Rally Info Center will be located in the office on Saturday morning until 8:30 am **Stall assignment maps will be posted Friday evening at the barn entrances. ***CHAMPIONSHIPS QUALIFIERS – ASSUME YOU ARE GOING, BRING YOUR COMPLETED PAPERWORK TO RALLY, COGGINS, ETC. AS INCLUDED IN DEB SPENCER'S CHAMPS PACKET. PAPERWORK AND PAYMENT MUST BE MADE ON SUNDAY AFTER AWARDS.
Organizer’s NotesRULES FOR RALLIES: The rally will be run in accordance with the Handbook and USPC Rules for Show Jumping 2008 with all addenda, 2008 Show Jumping Spring Newsletter ( www.ponyclub.org) and the USPC Horse Management Handbook and Rules for Competition 2007 with any addenda and 2007 newsletter. The CLUB ENTRY CHECKLIST FOR DCs <!--[if !supportLists]-->1) <!--[endif]-->One Team Entry Form per team, for each Rally entered <!--[if !supportLists]-->2) <!--[endif]-->One Individual Entry Form for each participant (including horse managers) <!--[if !supportLists]-->3) <!--[endif]-->Three 2008 Pony Club Medical Release forms (original signatures – blue pen) for each participant <!--[if !supportLists]-->4) <!--[endif]-->A copy of a 2008 negative Coggins test report for each horse. <!--[if !supportLists]-->5) <!--[endif]-->Competitor’s Activity and Rally Release/Equine Release <!--[if !supportLists]-->6) <!--[endif]-->A single CLUB check, payable to the HVPC – Mega Rally, covering all entry fees. <!--[if !supportLists]-->7) <!--[endif]-->Volunteer form (3 volunteers required per team)(pg. 6) <!--[if !supportLists]-->8) <!--[endif]-->Chaperone form (1 per team) <!--[if !supportLists]-->9) <!--[endif]-->Coach form (1 per team – one coach may coach several teams) SJ only <!--[if !supportLists]-->10) <!--[endif]-->Any extra fees for layovers or camping on a separate check payable to HVPC – Mega Rally Note - Championship qualifiers must have already forwarded paperwork to Deb Spencer .CANCELLATION POLICY: After the closing date, competitors need either a medical certificate signed by a physician due to ill health, a veterinary certificate due to unsoundness, or a letter from your DC in the case of unavoidable circumstances. This information is required for withdrawal in this case only 50% of the entry fee will be refunded. Otherwise, no refunds will be given. TEAMS: A team consists of 3 or 4 riding members and a Stable Manager. The Stable Manager is optional but recommended. Mixed rating teams are permitted. If you do not have enough participants from your club to form a team, you may contact other clubs to form a team or let the rally secretary know as soon as possible. Each team must have a chaperone and a coach. ELIGIBILITY: All horses and ponies (mares and geldings only) must be 5 years of age or older at the time of entering regional rallies, and should be the regular mount for the rider’s Pony Club activities and/or approved by your DC and Supervisor of Instruction. EQUIPMENT: As set out in current Horse Management Rule Book for overnight rallies. STABLING: Your entry fee includes stabling on the grounds from 6 p.m. Friday until 6 p.m.Tuesday, if attending both Phases of Mega Rally. There will be no stalls for horses coming early for Dressage Rally that are not in SJ Rally. But there will be layover stalls for horses staying on after SJ at $20 per stall. Please bring your own hay, grain and bedding. Stalls have dirt floors and full doors. Stalls must be cleaned and inspected before you leave. All stalls left dirty will result in a $40.00 charge per stall to the responsible club. NO BATHING HORSES AT THIS RALLY. Sponging off permitted in DESIGNATED AREAS ONLY. LODGING:
1.Best Western Albion Inn <!--[if !vml]--> <!--[endif]--> |
| 27644 C Dr N Albion MI 49224 Call 1-877-477-5817 or (517)629-9411 This one is closest, but very basic at best. |
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2 Holiday Inn Express Marshall (269) 789-9301
| 17252 Sam Hill Drive |
| Marshall, MI 49068 US |
**Camping is available on the grounds for $20/site for duration. There is no electrical hook-up.
MEALS: Not included in the entry fee. Food will be available on the grounds during rally hours. Fast food Restaurants are approximately 10 miles away. Chaperones are encouraged to pack coolers for the tack rooms. FARRIER & VETERINARIAN: Will be on call for both days. All services are to be paid at the time of service; payment is the responsibility of the horse/pony owner. Phone numbers will be posted in the barn area. PARENTS: Please remember that the rally is for your children to show what they have learned. Relax and enjoy being a volunteer. The NEUTRAL ZONE is the place to go to leave a message for your child. Remind your child to check the neutral zone for notes, etc. during the rally. Great Lakes Region 2008 Show Jumping Rally SHOW JUMPING CLASSES OFFERED All pony clubbers will ride the same classes with courses modified to meet the requirements of their division. Saturday afternoon: Normal Knockdown Ring 1 Equitation Ring 2 Sunday: Take your Own Line Ring 1 Normal Knockdown Ring 2 * *Any horses that go clean for the last round may stay in the ring for a 5th shortened course to receive bonus points.
NON-QUALIFYING DIVISION
Class: 1 D1 Simple Course, mostly X’s, not to exceed 12” 2 D2 Simple Course not to exceed 2’ 3 D3 Change of direction and a variety of fences not to exceed 2’6” 4 C1 & up A variety of fences with combinations similar to qualifying course but set lower. Maximum 3’. *Please note that you may only compete at your current rating level unless permission is given by the organizer to compete below. You may not compete higher than your rating level.
QUALIFYING DIVISION
Open to C1’s and above. Anyone trying to qualify for championships must ride in this division. You must have already sent Championship Commitment information to Candy Tavormina in order to qualify. Others may ride in these divisions if they have permission from their DC. Class: Q1 Lg. Pony & Horse I A challenging course, Maximum 3’3”
Q2 Horse II A challenging course, Maximum 3’6” Q3 Horse III A challenging course, Maximum 3’9” Q4 Horse IV A challenging course, Maximum 4’ (See Rule Book for Details) Awards: Team SJ Awards: Ribbons to all competitors. “Little Bit” Trophy to highest placing team “The George Memorial” Highest scoring Show Jumping Team Horse Management SJ Awards: Neck medallions to top HM placing, individual D, C & B’s “Golden Pitchfork” to team scoring most horse management points “The Golden Nugget Trophy” “The Ginger Memorial Trophy” to the team that, in the eyes of the Horse Management Chief, has exhibited the best sportsmanship “The David Kitts Memorial Trophy” **PLEASE INDICATE ON YOUR TEAM ENTRY IF YOU HAVE THESE TROPHIES, BRING THEM WITH YOU AND DROP THEM OFF AT THE RALLY INFO CENTER “CHECK IN” UPON ARRIVAL.
SHOW JUMPING TENTATIVE SCHEDULE Friday, June 27th 5:00 – 8:00 pm Move in option. You will NOT be allowed onto the property before 5:00 pm with your trailers, unless you have made arrangements with the rally secretary.
Saturday, June 28th7:00 am – 8:00 am Arrival, check-in. (Parents, please only assist with unloading.) 8:00 am Official Opening of the Rally – SET UP BEGINS 9:30 am Official Briefing- Bring helmet for helmet check 10:30 am Jog-out in order of go - all must wear a helmet. 11:00 am Coaches meeting in Show jumping ring 1. 11:30 am First Turnout inspection (as scheduled in program – 3 or 4 stations) 12:30 pm First jumping round begins in ring 1 (Rider round 1) (beginning with the highest level) 12:45 pm First jumping round (equitation) begins in ring 2 (Rider round 2) (all horses will jump one round in each ring back-to-back or with a short break.) Turnbacks one hour after second ride. 6:00 pm (appx.) Barns close pending completion of final turn backs! 6:00 pm Competitors’, Parents’, Volunteers’ Social – Everyone in the Main Tent. 6:15 pm Escorted barn tour for parents (tour guide will call for you in the Main Tent).
Sunday, June 29th6:00 am Barns open 7:30 am Jog out in order of go 9:00 am Third jumping round (Take you own line) begins in ring 1 (Rider round 3) (Beginning with the highest level - Don’t forget safety check before mounting. 9:15 am Third jumping round begins in ring 2 (Rider round 4)(all riders will jump one round in each ring, back-to-back or with a short break. Riders with clean second rounds have the option of jumping a third shortened course for bonus points) 2:00 pm You may start packing up at this time, but please no parents in the barns until after the awards. 2:30 pm Evaluations and meeting with Chief Horse Management Judge – Bunny Hendricks. 3:00 pm Awards (without horses) There will be a meeting for those qualified for National Championships and a parent immediately after the awards ceremony – bring COMPLETED PAPERWORK FROM CHAMPIONSHIPS PACKET, COGGINS & a checkbook! Have a safe trip home! GREAT LAKES REGION SHOW JUMPING RALLY - Volunteer Form
Each TEAM must provide one Chaperone plus three (3) Volunteers. Please complete one form for EACH
person listed as a club Volunteer on the entry form.
. Name: ___________________________________________ Club: _____________________ Address: _____________________________________________________________________ Phone Number: ___________________________ Cell Number: ________________________ Email address: ________________________________________________________________
Please mark 4 slots, ranking them 1-4. Volunteers will work 2 shifts so the rally runs smoothly. We will try to accommodate your top job and time choices. Job choices will take precedence over time slots. If experienced in a requested job, please mark the box with a *. Please note any special requirements or restrictions on the back of this
form.
| Job |
Saturday a.m. |
Saturday p.m. |
Sunday a.m. |
Sunday p.m. |
| Warm Up Ring |
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| Gate Keeper |
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| Ring Crew |
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| Ring Timer |
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| Scribe |
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| Safety Checks |
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| Rider Water |
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| Asst HM Judge |
This job is all day, both days. It is considered 2+ shifts. If you have not AHMJ’d before, but have attended the AHMJ session of the 4/22/06 HM Clinic, please volunteer as “apprentice.” |
| Water Supply –keep coolers full and cups on hand |
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| Pinney Collection |
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| Neutral Zone Monitor |
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| Score Runner – great job for siblings |
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| Stall Check – check stalls and excuse riders at end of rally |
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(Need 4+) |
| Night Watch |
Friday night: |
Saturday night: |
| Traffic & Pony Check-in |
Friday 6-9pm: |
Saturday 6-8 am: |
Job assignments, including Assistant Horse Management Judges, will be posted by email to all volunteers and to all DC’s at least one week before the rally. Once assigned, it is your responsibility to find a substitute if you cannot perform the duty assigned. There will be a volunteer briefing each morning at approximately 8:30 a.m. with the Volunteer Coordinator to review your responsibilities. Thank you for being generous with your time and talents.
Show Jumping Rally Team Entry Form Nancy G Held Equestrian Center Albion Michigan June 28th –29th 2008 Return Form To: Show Jumping Rally Opening Date: May 9th, 2007 C/O Sue Machin Closing Date: post marked by 6187 Hellner Rd. June 6th, 2008 no acceptation’s. Ann Arbor MI 48105 (734) 668-7512 Please attach one check from sponsoring club. No personal checks accepted. Make checks payable to “Huron Valley Pony Club”, memo Show Jumping Rally. As District Commissioner of _________________________________ Pony Club, I hereby certify the following competitors’ eligibility according the USPC Handbook & Rules for Show Jumping Competition 2008 with any addenda. Signed ___________________________________________, D.C.
(Please check current rating indicated for each competitor)
*Captains should be listed as the first name on each team. Pony Club: _______________________________ Team Name: ________________________________ ****If you have a team that is participating in BOTH Rallies (Dressage and Show Jumping) keep them together as a team if possible (it will improve our quality of life and theirs). Every effort will be made to keep competitors’ horses in their original stalls if at all possible. KEEP THE SAME TEAM NAME IF POSSIBLE (not required but suggested). They will then only pay $90 per Rally TEAM NAME: PONY CLUB:
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Current Rating |
Horse’s Name |
Cc Class Section |
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| HM: |
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| Team Coach: |
Chaperone: |
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PAYABLE TO HVPC – Show Jumping Rally & ENCLOSED WITH THIS ENTRY
Fees: Number of rider participants ______ x $100.00 = ______ Number of horse and rider combinations doing both rallies ______ x $90.00 = ______ Stable Manager ______ x $45.00 = ______ *Camping for the duration of Show Jumping Rally ______ x $20.00 = ______
Total Club check payable to HVPC – Show Jumping Rally $ ______
Names & level (Horse I, II, III, IV etc.) of riders attempting to qualify for Championships: ________________________________________________________________________________ Great Lakes Region 2008 showjumping Rally __________________________________________________________________________________ United States Pony Club - Great Lakes Region - Show Jumping Rally Individual Entry Form (One per competitor)
| Pony Club Team Name |
| Rider Name Rating(as of June 15th) |
| Date of Birth Age Sex |
| Parent’s Name |
| Complete Address Coach’s Name (that will be coaching the team at the rally) ________________________________________________________________________ |
| Telephone E-mail Alternate # |
| Horse Name (as it appears on the coggins) Color Age |
| Breed Sex |
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As District Commissioner of _________________________________ Pony Club, I hereby certify that This competitor is qualified to compete according to the Rules for the Show Jumping Rally. The said member is in good standing with the Region and USPC, Inc. with all dues and insurance paid to date. ___________________________________________, D.C. (Please check the rating level indicated on Entry.) My child and I have read the current rules for competing at the Show Jumping Rally, completed the Competitor’s Activity and Rally Release (PC Website) and read the USPC Horse Management Handbook and Rules for Competitions 2007 and agree to abide by these rules for the duration of the Rally. Parent X ____________________________________________________ Date _________________ Competitor X __________________________________________________ Date _________________ **I would like to be considered for 2008 CHAMPIONSHIPS AT THE _____Level. My Championship paper work has been sent to Deb Spencer. REMINDER – BRING COMPLETED CHAMPIONSHIPS PAPERWORK WITH YOU TO THIS MEETING TO BE HANDED IN. Special needs of individual? _____________________________________________________________________________________ _____________________________________________________________________________________ SEEK AND COMPLETE THE FOLLOWING FORMS FROM THE WEBSITE…. Release Activity & Rally http://www.ponyclub.org/forms.php Coaches form http://www.ponyclub.org/pdfs/rulebooks/sj2005.pdf pg. 37 Chaperone form http://www.ponyclub.org/forms.php Medical release form http://www.ponyclub.org/forms.php Great Lakes Region 2008 Dressage Rally ARRIVAL: Sunday June 29th 6:00 pm through 8:30pm. No set-up of tack rooms allowed on Sunday. Barn closes at 9:00pm sharp! TEAM CH |
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